Privacy Considerations
The Southwest Carpenters Training Fund (SWCTF) has created this privacy statement in order to demonstrate our firm commitment to privacy and, in particular, our pledge to ensure the safety of your personal information. Subject to other provisions of this statement, we do not disclose personal information such as your name, address, email address or telephone numbers to outside third parties without your consent, unless compelled by law or court order to do so, and will not sell, lease or license any personal information to any outside companies.

Accountability
We are committed to ensuring the confidentiality of personally identifiable information provided to us by our employees, students or visitors. The SWCTF complies with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, which generally prohibits the release of education records other than public directory information, without the student’s permission and/or any other applicable law.

Identifying Purpose
The SWCTF collects information to administer the training fund activities in servicing its participating members. The purposes for which we collect personal information is to meet regulatory registration for State DIR prevailing wage exemption, meet College credit requirements for record keeping and as part of your UBC historical record.

Limiting Collection
We collect only information that is essential to providing our services and to fulfill all legal or regulatory requirements. This includes any information about an identified or identifiable person that is obtained in the context of a person's working relationship with the SWCTF. Data will be collected for specified, legitimate purposes and not processed in ways incompatible with those purposes. The SWCTF collects and records nonpublic personal information from sources such as:

• Information reported by participating Trainees, Apprentices and Journeyman members on applications or other forms collected by the SWCTF and Affiliates.
• Information from employers provided by their reports to Trust Funds and other sources.
• Information gathered and reported by the Local Unions and Council job dispatch or UBC Ultra system.
• Information gathered through Joint Apprenticeship Committee Minutes.

Limited Use and Disclosure
Through periodic training, our employees are fully informed about the general uses we make of collected information. Data will be collected, stored, transferred, processed, analyzed and used in accordance with SWCTF guidelines and in compliance with local laws/regulations in the territory where those activities occur.

We provide access to confidential information to affiliated parties who are related to the delivery and service of our organization to facilitate educational and administrative operations such as Affiliate Local Unions, Signatory Contractors, Union Trust Funds and governmental bodies such as the State Apprenticeship entities and the local Education Institutional Associates. Appropriate measures shall be taken to prevent unauthorized access, unlawful processing, and unauthorized or accidental loss, destruction, or damage to data.

Accuracy
The SWCTF makes reasonable efforts to ensure that the personal information retained about individuals is accurate. We ensure information quality through our highly trained staff to ensure that self-disclosed data is processed properly, accurately and completely. The SWCTF deploys security measures to protect the integrity of their information systems to protect against the loss, misuse, or unauthorized alteration or release of personal information stored in electronic form. If the personal information is demonstrated to be inaccurate or incomplete, we will make an attempt to correct the information as required.

Safeguards
The SWCTF uses several security measures to safeguard personal information including physical premises security, computer and network information security, communications security and personnel security. We have implemented well-defined data security and data access procedures to further ensure that data is protected from improper access, loss, misuse or disposal. Each employee is personally responsible for helping to maintain public confidence and we hold our employees responsible for our privacy principles. All employees are provided with training in the protection of data privacy and security practices. We will use security measures when destroying participant’s personal information such as shredding documents and/or deleting electronically stored information. We will continually review and update our security policies and controls as technology changes to ensure ongoing personal information security.

Consent
Subject to applicable laws, with your knowledge and consent in the collection, use of personal information may be necessary to provide the information as is required to carry out the programs and services to members, depending on the particular information and circumstances, orally or in writing, implied or expressed, by fair and lawful means and it is reasonable to conclude that you have provided consent for this purpose.

Access
The SWCTF uses industry-standard software tools and firewalls to control access to specific applications and to protect internal data. Authorized users are given access to such systems only through the use of a unique identifier and password and monitored through audit trails.

Compliance
SWCTF complies with all applicable local and national privacy laws and applicable regulations and the prevailing jurisdictional requirements. We contract with our network service provider to conduct periodic audits of our network privacy and security practices to monitor our compliance with our stated policies. You have the right to see what personal information we hold about you in our database system.

Comments and Feedback
Please send comments, questions or concerns over privacy and/or security compliance to fundoffice@swctf.org. When sending questions, please include a current mailing address that we may respond to and please do not send attachments with the message.

Members who notice any errors in our correspondence with you or if your personal information has changed, please contact us directly:

By phone: (213) 739-9343

By mail: Southwest Carpenters Training Fund, 533 S. Fremont Ave., Suite 401, Los Angeles, CA 90071